Solving The Puzzle Of Enterprisewide CRM BY
JOSEPH (RUSTY) COLEMAN, BRAXTEL COMMUNICATIONS
[Go right to Digging Deep And
Staying Focused With Enterprise CRM]
To build loyalty and value, a company must be able to respond to its
customers quickly, effectively and completely. While this goal may seem
self-evident, achieving it is anything but. Many of the customer contact
systems on the market today claim to offer all the features a company
needs to deliver the highest level of customer service possible, but some
lack the most critical piece of the puzzle -- the ability to easily
integrate with existing customer and business data systems to ensure that
agents have access to all the information they need, when they need it.
To help agents quickly identify customers, understand their specific
problems or questions, and anticipate their needs, companies require an
integrated system. The system must allow all agents, regardless of where
they are physically located, to access and exchange pertinent customer
data and translate them into useful sales and support information. A truly
integrated customer contact solution should extend to the entire
enterprise, regardless of where the enterprise geographically exists, and
should be able to launch and interface with a full range of customer and
business data systems such as CRM, back-office applications and
client-server or legacy systems. Using this customer and business
information allows the contact system to more intelligently prioritize and
route customer calls. As customers are directed to appropriate agents, the
information flows with the call to minimize information repetition and
customer frustration. The end result is a higher level of agent
productivity and customer satisfaction.
The Importance Of Integration In The Enterprise
Today, an increasing number of companies are becoming aware of the
importance of the customer relationship, particularly the customer who is
a repeat buyer and a source of referral business. Accordingly, many
companies are reorganizing themselves around their customers. In this new
customer-centric business model, the contact center takes on critical
importance, transforming from a tactical operation to a strategic
function, the means by which enterprises can gather information about
their customers and use it to establish stronger relationships with them.
Achieving this customer-centric vision requires integration on several
levels. On one level, it requires enterprises to integrate how they serve
their customers across multiple communication channels. The historical
call center becomes a contact center, where customers "enter"
the enterprise by any medium they choose -- phone, e-mail, Web or fax --
and expect the same level of service. The contact center must incorporate
these various contact channels alongside the phone, and allocate
appropriate resources to ensure a uniform, positive customer experience.
It is critical that all customer contact functions be integrated.
Customer expectations today demand the enterprise move away from
disparate, stand-alone systems to comprehensive, all-in-one contact
solutions that incorporate a full range of features and functions into a
single system. These fully integrated solutions bring together traditional
productivity-enhancing technologies such as automatic call distribution (ACD),
interactive voice response (IVR) and call recording, using
computer-telephony integration (CTI) to streamline the contact center
environment, simplify operations and cut costs. Through this simplified
integration, all customer interactions can be administered, managed and
reported on through a single system. By establishing a single set of rules
to route and queue multichannel interactions, the system can deliver a
360-degree view of the customer, resulting in more productive agents and
better customer service. In addition, by eliminating the need to purchase
and deploy cost- and labor-intensive middleware to tie disparate systems
together, the all-in-one system can save enterprises considerable upfront
time and money and result in lower maintenance and service costs through
the life cycle of the system.
A Seamless Link Is Critical
The most critical integration of the contact center is providing a
seamless link between the front- and back-office systems throughout the
enterprise. Linking a company's touch points to its corporate knowledge
bases ensures that agents have access to the information they need to
service the customer. The ability to pull information from legacy front-
and back-office systems, including mainframe-based applications, allows
companies to leverage the benefits of business and customer intelligence
to deliver better customer experiences. This integration enables the
contact system to achieve smarter routing and prioritization of customer
interactions because it can use current business data such as account
status, customer profile and last representative contact to process
interactions. It also provides the enterprise with the ability to capture
and leverage knowledge of every interaction it has with its customers
across all enterprise functions, leading to improved decision-making
abilities and enhanced customer relationship management.
Selecting An Integrated, "Integrateable" Customer Contact
Solution
There are many theoretically integrated contact center solutions on the
market that claim to have the ability to deliver superior customer service
across multiple communications channels. Some of these solutions may only
integrate certain functions within themselves and do not provide the
ability to integrate with third-party databases and applications. These
systems may require expensive integration services to develop tailored
applications to implement call flows, build new interfaces to the
corporate databases and write interfaces to third-party applications.
Following are some guidelines on how to choose a contact center
solution that provides both full pre-integration of features and the
ability to integrate easily with existing business systems.
All-in-one pre-integrated solution. Look for a single,
all-in-one solution rather than separate products that require complicated
integration with middleware. Bundled products may not perform as well and
can be more challenging to deploy.
Multichannel support. Make sure the solution supports customer
service across multiple communications channels, including the telephone,
Web chat, Web collaboration, fax, voice mail and e-mail.
Third-party application integration. Find a system that is
capable of using data from other third-party databases and applications.
Some systems do this via an API that is included in the software. Make
sure that the system controls the third-party applications, rather than
vice versa, to enable the system to monitor all activities for reporting
purposes. Also check to make sure the application control mechanism is via
desktop automation standards (such as OLE), as this provides for the
highest level of integration.
Telephony integration. Choose a solution that integrates with
existing telephony systems (PBX- and Centrex-based). Sharing data with PBX
systems through industry-standard protocols can eliminate the need for a
telephony interface in each agent's computer and enable the use of
standard analog lines for a voice path. This gives better access to
management information through the resident hardware platform.
Ultimately, the key to more effective, efficient agents and more loyal
customers is through voice and data integration. A contact center system
that integrates ACD, IVR, CTI and Web, voice mail, fax and e-mail, and
offers integration with databases and CRM applications, provides
enterprises an opportunity to improve both their sales and productivity
rates by enhancing all facets of their customer relationship processes.
Rusty Coleman is president and chief operating officer of Braxtel
Communications, a developer of customer contact solutions.
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