Next Generation ACD Technology: Optimizing Service
Levels BY BILL RILEY, LUCENT TECHNOLOGIES
While the capabilities of a modern ACD (Automatic Call Distributor) are truly
impressive and certainly represent a significant advancement over earlier switching
systems, ACD technology has by no means reached its zenith. In the ongoing effort to
continually enhance routing capabilities, some platform vendors are now integrating
computer telephony links that allow ACD routing decisions to be seamlessly directed by an
intelligent application residing on a network file server. The result is an entirely new
level of service for existing and active customers that allows call centers to optimize
customer service by handling each customer according to their individual needs.
This adjunct CTI routing application does not replace the routing capabilities inherent
to the ACD, but rather raises them to a new level by adding an unprecedented degree of
intelligence to the routing process. With the CTI link, the ACD still captures calling
information (ANI: automatic number identification; DNIS: dialed number identification
service; II: information indicator digits; account numbers entered by callers; and the
like). However, before routing calls on the basis of this information, the ACD first
passes it to the CTI application where it is evaluated against a database of existing
customers. If a match is found, then the CTI application directs the ACD to route the call
according to prespecified rules; if no match is found, then routing control reverts,
automatically, to the ACD.
If the CTI application identifies a caller as a preferred customer, it can direct the
ACD to route that caller to the same agent who always handles their inquiries. In other
words, what the CTI enhancement provides for the first time in ACD history
is the ability to route callers to specific agents on the basis of information associated
with that callers history of interactions with the call center. In a help desk
scenario, for instance, this ability would eliminate the need for the caller to repeat
their complaint history to a new agent, each time a related problem arises and they need
assistance.
Skills-Based Routing
Similarly, companies may use advanced ACD/CTI routing applications to provide the
highest possible level of service for their best customers. For example, if an agent is
assigned to a specific national account, and that individual is not available when the
customer calls, the call could be automatically routed, transparently, instantly, and
unbeknownst to the caller, to another member of the national account team. If no
individuals on this team are available, the caller may be given the option of leaving a
voice mail for the account manager, or of speaking with someone else in another team.
In all of these scenarios, the application is performing a task that was never
automated before: routing callers to specific agents with the specific skill set and
customer interaction history required to optimize service for the caller. Interestingly,
exciting as this concept of adjunct routing may be, it will not stop with these first
applications. In fact, the basic database and rules-based approach to adjunct routing is
already being extended with new, even more advanced routing applications that not only can
route callers to specific agents, but that are contextsensitive as well.
Event-Based Routing
What these new killer applications do is leverage the capabilities of
both the ACD and the file server to allow calls to be routed variably as a function of
circumstance. For example, in a conventional scenario, a nonprofitable customer may be
routed to the end of a calling queue and only be serviced as a low priority call. But if
that individual has called repeatedly over the course of several days, this may imply the
need for more attentive service by a more skilled agent. Advanced adjunct routing
applications can detect these changing call patterns and route calls appropriately.
This type of dynamic, eventbased routing would be beneficial in a wide range of other
scenarios as well. Take the case, for instance, of a caller who has just placed an order,
and then calls again within a short interval. Rather than routing this call in the
conventional way to any agent, the routing application could recognize that the recall is
probably related to the first interaction send the caller, as a priority call, to the
original agent. Similarly, customers who dial a call center in response to messages they
have received as a result of outbound telemarketing campaigns can also be given priority
handling with eventbased routing applications.
In short, the ACD has evolved from a simple system that sent inbound calls to agents
who were not busy and subsequently who were segmented into large ACD
splits into a highly intelligent call routing platform. These platforms can,
depending on the specific solution implemented, offer the ability to route callers on the
basis of a wide range of parameters including DNIS digits, ANI, information indicator
digits (II time in a calling queue, agent skills, and even specific skill levels for each
skill set.
This new generation of ACD/CTI technology picks up where earlier systems leave off,
offering unprecedented control over how calls are routed. By increasing the number of
parameters that can be used to route calls, these call center solutions add intelligence
to the routing process and extend and support a new level of routing granularity.
Together, adjunct routing and the new applications supported by this technology, bind the
PBX to the network in a way that allows call centers to meet their performance goals as
well as their requirements to provide the highest possible service levels to inbound
callers.
Bill Riley is director of computertelephony integration products at Lucent
Technologies. Lucent designs, builds, and delivers a wide range of public and private
networks, communications systems and software, consumer and business telephone systems,
and microelectronic components. Bell Labs is the companys research and development
arm. For more information on Lucents products and services, visit the companys
Web site at www.lucent.com. |