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DMS safeguards business, legal, and medical records [Toledo Business Journal](Toledo Business Journal Via Acquire Media NewsEdge) Toledo's Document Management Solutions LLC (DMS) is focused on document and information management and is locally owned and operated. To understand what DNB does, consider how much in-formation is critically important to businesses. The volume of sensitive high valuable information has grown exponentially over the last decade. And information management poses dramatically higher risks for business, legal, and medical organizations DMS' primary competition in this market is Iron Mountain, which provides virtually identical services to DMS but at different costs. That is one reason DMS entered the market over a decade ago. When David Venable, president, started DMS, he had a singular focus. "We wanted to offer extremely responsive customer service and leading-edge technology, recognizing that there was a need for better document management services in the area - one that was simpler and fairly priced. So we built in a lot of flexibility. But the smartest thing we did was to listen to our customers and work to get them what they needed." According to DMS, it provides 24/7 service 365 days a year, assuring that a business will never be in terrupted through lost data or records. With safety and security as critical concerns, DMS employs proven technology and proprietary methodology. For custom ers, that means assured data integrity. Some of the largest law firms in northwest Ohio use DMS because of the company's record retrieval, according to the company. For example, if an attorney needs a case file from 1999, DNB can typically retrieve and deliver it in 2 hours or less. Assurance of business continuation is another reason for DMS success according to the company. Fire flood explosion power failure sabotage hackers, employee error, computer viruses or other events can cause substantial data and record loss - the most vulnerable asset of any enterprise. Disaster and business interruption insurance is important but does nothing to retrieve lost data. DMS works with clients to develop a secure off-site backup system tailored to meet individual needs. DMS maintains over 300,000 square feet in secured document management storage Each location features motion detectors and other intruder alarms, highly sensitive smoke and heat detectors, and advanced fire suppression systems. Computer media storage occurs in a maximum security Firelock(R) Vault with magnetic shielding roof protection, and precision climate control. The vault has a Class 125 Fire rating to protect against heat and environmental degradation. Today, DMS client services include: secure document and computer media storage, barcode tracking and inventory management, rapid response retrieval and delivery, daily courier service, electronic imaging of documents, digitizing of medical films, web-based data backup service ,secure vault storage and media rotation, retention schedule management, secure document and media destruction, standard and custom computerized reporting, and records and information management consulting. Economies of scale and flexibility allows DMS to offer comprehensive record management for far less than most organizations spend internally on records management and staffing, according to the company. Current DMS clients include businesses, law firms, healthcare systems, hospitals, radiology centers, physician practices, insurance companies, and related healthcare professions. In addition, DMS works with medical practices to evaluate workflow, goals, policies, and current procedures to create the best, most inexpensive records management system. (c) 2011 Telex Communications, Inc. |