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Public Records Requests Drive Florida Department of Health to Archive E-mail ARLINGTON, Texas --(Business Wire)-- June 28, 2004 -- Using KVS Inc.'s Enterprise Vault(R) Reduces Time Spent Completing One Public Records Request from Over 1,000 hours to Five HoursE-mail and content archiving software provider KVS Inc. today announced the State of Florida's Department of Health has implemented KVS' Enterprise Vault(R) e-mail archiving software to better manage the agency's growing e-mail stores and ensure compliance with Florida statutes governing citizens' access to public records. According to the Florida Sunshine Laws, citizens have the right to request copies of all public records, including e-mails, and expect to receive them in a timely fashion. David Taylor, CIO, Florida Department of Health, says Enterprise Vault automatically archives the e-mails of the Department's 17,000 Microsoft Exchange users statewide, and has already significantly reduced the time his team spends fulfilling public records requests. "We were recently presented with a request that required retrieving 7,700 relevant e-mails," said Taylor. "Using Enterprise Vault's search and retrieval capabilities, we spent only five hours searching for and restoring the e-mails and burning them onto CDs, a process that would have taken over 1,000 man-hours to complete under our old method of restoring from volumes of back-up tapes." The Department of Health is charged with promoting and protecting the health and safety of all Floridians through identifying health risks in the community; detecting, investigating, and preventing the spread of disease; promoting healthy lifestyles; providing primary care for individuals with limited access to such care from the private sector; and ensuring that health care practitioners meet the requirements for providing adequate care. The Department is now in the process of implementing Enterprise Vault Discovery Accelerator, a tool that saves the time, money and resources required to sift through thousands of e-mails and attachments in response to a lawsuit or subpoena. All internal/external e-mail is archived so designated users (attorney, paralegal, HR) can quickly target specific information and instantly search and review content. "With no IT dependencies for locating e-mail from backup, Enterprise Vault Discovery Accelerator provides a high-level of organization and structure to the e-mail system and enables content to be quickly tracked, reviewed and marked for either lead counsel examination or court-ready production," said Mary Kay Roberto, senior vice president, KVS North America. "This greatly reduces the cost of electronic discovery because relevant e-mail can be easily searched, qualified and rapidly brought to the surface. The support of global marking schemes also eliminates unnecessary duplication of review effort when discoveries overlap." KVS is the only company placed in the Leaders Quadrant of Gartner, Inc.'s E-mail Active-Archiving Magic Quadrant. To view the report, please use this link: http://www.kvsinc.com/fw/main/default.asp?DocID=1779 About KVS Inc. KVS is the global market leading developer of e-mail and content archiving software solutions that provide total lifecycle management for information in messaging and collaborative systems. KVS' flagship software, Enterprise Vault(R), manages all unstructured content including e-mail, file systems, SharePoint Portal Server and instant messages. Enterprise Vault enables users to significantly reduce risk and increase operational efficiency while meeting regulatory requirements for compliance and adhering to best practice and corporate governance for electronic data retention. Founded in 1999 and privately held, KVS has offices across North America, the UK, Europe and Australia. For more information, visit www.kvsinc.com |
