[March 22, 2010] Leading Welsh college selects procurement solution from LAKE Financial Systems based on Proactis and Infor FMS SunSystems Tweet LONDON --(Business Wire)-- Coleg Llandrillo Cymru is the largest college in North Wales operating close to 200 learning centres and employs approximately 1,000 members of staff. The college Finance system is based on Infor FMS SunSystems and is supported by LAKE Financial Systems. The procurement process involved moving a lot of paper back and forth between sites. This fact, combined with an impending merger with another college proved to be an irresistible force for change. Alison Evans, Assistant Director of Finance for the college explains: "We have a large number of sites with increasing volumes of requisitions moving between them. One copy is kept by the person raising the requisition; another is retained by Finance and entered into Infor FMS SunSystems. And when the invoice arrives from the supplier it also has to be sent round internally for authorisation… .. The logical step was to move to electronic procurement. The fact that we are expanding our geographic spread by merging with another college increases the urgency of this change." The selection of Proactis procurement software from LAKE Financial was driven, in part, because it delivers proven integration with Infor FMS SunSystems and in part because it provides the flexibility to adapt workflow to their needs. Alison Evans explains: "We needed something to work with Infor FMS SunSystems. There are a number of procurement systems out there but we didn't want one that would result in us having to maintain two sets of supplier details, two sets of nominals and cost centre codes and so on… .. We also have a system of devolved budgets. Some of the Directors devolve responsibility down to Heads of Programme areas, while others keep it to themselves. The beauty of Proactis is that you can have different procedures operating in different areas within the one system. This was also very important to us and is why we chose Proactis." In addition to enabling process efficiency gains, the Proactis procurement solution from LAKE Financial Systems will reduce the volume of paper that has to be stored. "Proactis will speed up the processing of transactions. Purchases will only need to go round the approval loop once. Currently the requisition has to be approved and then the invoice approved separately. Proactis will halve that workload… .. Proactis will also improve visibility of procurement across the college. Managers will be able to see their orders. Everyone will be able to see exactly where things are… .. In addition to sending orders out electronically we are looking to scan invoices and receive invoices electronically. This will dramatically reduce the storage problem. We will be encouraging suppliers to move over to do this." LAKE Financial Systems LAKE is a leading Infor channel partner and is the UK Master Distributor for Proactis in support of Infor FMS SunSystems customers. www.lake.co.uk [ Back To TMCnet.com's Homepage ]