Managing modern HR workflows often can feel like navigating through a turbulent sea. Even minor mistakes can cause your business to take on water. Fortunately, Workday and Workday integration can act as a lighthouse, helping to steer you towards calmer waters.
Think of Workday as a comprehensive tool chest for businesses, containing various tools for different tasks. Workday’s software suite provides businesses with a full range of applications for managing different aspects of their operations, such as human resources, finance, and payroll. With its cloud-based architecture, Workday is also like a portable tool chest that businesses can access from anywhere, at any time, providing them with the tools they need to tackle any task and keep their operations running smoothly.
While Workday offers an array of features, many HR departments also prefer to use an assortment of HR apps with a specific focus—going beyond tools that fit in the Workday toolbox, such as a dedicated applicant tracking system (ATS), background checks system, payroll app, or benefits systems.
Data integration is essential in multi-app HR workflows, acting as a bridge connecting islands of HR apps. Without integration, manually transferring data between disconnected apps can be tedious and error-prone. By building a bridge, data flows freely between apps like a network of interconnected islands, improving efficiency and accuracy while eliminating the need for manual data entry.
The 11 most popular Workday data integrations
According to the HR data integration experts at Flexspring, the 11 most popular Workday data integrations are:
Workday with an ATS
- Job Requisition Data from Workday to your ATS
- New Hires from ATS to Workday
- Application Statuses and Attributes
Workday with Candidate Assessment Apps
- Workday Applicants to Candidate Assessments
- Workday to Background Checks
Workday with Payroll Apps
- New Hires from Workday to Payroll
- Employee Updates from Workday to Payroll
- Foundational Data from ERP to Workday
- Time Tracking to Workday
- Workday to Benefits
- Benefits to Workday
With the new hires from an ATS to Workday integration, as soon as a hiring manager presses the new hire button in your ATS, this creates a new employee record in Workday with the relevant data mapped for name, address, social security number, and salary.
With the Workday to background checks integration, at a specific point in your hiring process, applicant and candidate data from Workday is automatically mapped for name, address, social security number, I-9 verification, resume work background, education/certifications, and personal references into the background check system. The results of the background check are automatically remapped to Workday.
The employee updates from Workday to a payroll system integration takes current employee data changes in Workday and automatically updates your payroll system’s data in near real-time. This ensures that all employee data needed to process payroll is up-to-date for current employees.
More details about these time-saving Workday integration use cases are available at Flexspring.
Key Benefits of Workday Data Integration
HR data integration’s many benefits include:
1. Time savings: At its core, data integration is all about maximizing time and resources. By implementing data integration, HR professionals gain a powerful tool that empowers them to work with enhanced efficiency and precision.
According to one global manufacturer’s HRIS manager: “When we migrated to Workday, we wanted to keep our systems in sync with ADP Vantage without burdening our HR department. Flexspring’s Workday to ADP integration is a major key-stroke saver. It saves our HR departments a ton of time.”
2. Improved data accuracy: HR data integration is an essential tool that ensures data accuracy and consistency across all systems. By eliminating the need for manual data entry, data integration significantly reduces the risk of human error.
3. Better reporting and analytics: HR data integration opens up a new world for HR professionals, allowing them to easily access and analyze data from multiple systems. It's like having a panoramic view of all employee data, providing a comprehensive picture of the workforce. Data integration helps HR teams spot trends, make informed decisions based on concrete data, and level up their processes.
4.Increased security: Data integration reduces the creation of unnecessary user accounts, duplicate employee profiles, and people involved with manual data entry. With data integration, fewer people need to touch employee records, and fewer people are exposed to confidential employee data, thus increasing security.
4. Improved employee morale: HR professionals want to focus on strategic things that grow a company rather than manual data entry. HR professionals can set their sights set on strategic initiatives that propel a company forward, rather than getting bogged down in manual data entry. By leaving behind the days of mind-numbing data entry, HR teams can free up their time and energy to enrich the employee experience.
“Our HR administrator saves about 15 hours a week by not doing manual updates,” said Cristi Johnson, Benefits Manager at EOS North America. “We now have data integrity and never worry about mismatched data between systems because everything connects. I definitely recommend data integration to anyone in HR.”
Conclusion
In the fast-paced business landscape, time is a precious commodity. Picture Workday data integration as a high-speed rail system, whisking HR professionals through their tasks with remarkable speed and precision. Just as a well-designed rail network connects diverse destinations, data integration connects HR systems, creating a seamless journey of collaboration and productivity.
Workday data integration is the bullet train of HR operations, where tasks are accomplished swiftly, decisions made promptly, and success arrives on schedule. So, hop on board!
