In a business world that’s looking for better ways to protect the environment and reduce costs, more and more companies decide to go paperless. This movement helps reduce clutter and even increase productivity, but it also helps make PDF files incredibly popular.
The fact that you can send an invoice, have a contract signed, or collaborate on a plan with people from all over the world, without leaving the office is quite amazing! However, none of these would have been possible without the collaborative effort of the PDF community.
This format was initially developed by Adobe (News - Alert) Acrobat, but they didn’t make it a proprietary brand. As a result, anyone interested in adding features or improving the format was free to do so. This led to a more versatile tool that doesn’t require a specific piece of software to work.
Furthermore, the fact that you can convert PDF to Word and vice-versa is, in itself, a feature that brings lots of benefits for modern business operations.
So, if you’re still on the fence when it comes to PDF converters, here are the top three reasons that may help you decide.
#1: Editing Features
Whether you want to make a comment, fix a typo, or switch paragraphs, editing features are crucial. However, PDFs were not initially designed for this - their job was to keep the formatting as it was and convey the information as the author intended.
So, if you want to edit a PDF file, you will need help from a converter (unless you’re willing to move the information in Word by hand). A converter extracts the content from the PDF document and places it (without changing the formatting) in an editable document. The entire operation takes a few seconds, and most converters are available online, so there’s no need for difficult installations or local software conflicts.
#2: Free Up the Data
Given its stability and overall versatility, many companies send and receive various PDF reports. After all, you can add a pie chart, a bar graph, images, or any other type of graphics without worrying that the text surrounding will go crazy and mess everything up.
However, the data is locked in the said document. Furthermore, if the author protected it against copying, your only option will be to introduce everything manually. Luckily, there’s also the option of using a converter - one that turns the data into a more desirable format like Excel or Word.
#3: Collaborative Documents
In a world that actively promotes working from a remote location, collaborative tools are a must-have for every company. These tools are quite advanced, and we have technology that can turn even processes like virtual onboarding into reality.
But, if you’re not looking for anything fancy right now, you may still need a tool to help you work on PDFs in a collaborative manner. There are converter tools that can turn a PDF editable and add the option of introducing comments, making annotations, and more.
It may not look like much (at first), but a PDF converter tool can be quite an asset for your company. Not only it will help you go paperless; it will also help with organization and collaboration while keeping your data secure. Overall, PDFs are a big part of business operations nowadays, so it’s important to keep up.