TMCnet Feature
July 26, 2019

Using technology to deliver a presentation: What tools do you need?



Delivering a presentation puts you on the spotlight. The audience carefully listens to what you have to say and reacts to the tone of your voice and your body language. Needless to say, you need more than a good presentation to make a powerful impact. Use technology in your presentation. It will help you convey the message to the audience and get past the lack of vitality in communication. Not only should you deploy high-tech in your presentation, but also to make an effective pitch. Integrating technology tools will no doubt increase your ability to make successful presentations. If you want to go from a bullet-point presentation to one that enables you to send an impactful message, please continue reading to find out what tools you need for your project.



PowerPoint

PowerPoint is a neat little program, part of the Microsoft (News - Alert) Office suite of tools, which lets you create professional electronic presentations. It has been around for a long, long time, mostly being used for school presentations. However, the program can be used for important projects. So, if you have to deliver a memorable presentation, this is the program you need. This software is like no other. You can create slides that contain graphics, audio, hyperlinks, photos, video, and animation. The more you use PPT presentations, the more you will understand their values.

When it comes to PowerPoint presentation, you are in charge. This means that you can control the course of the presentation and know what way the conversation will go. Most importantly, you can organize the content in a structure that is easier to remember and understand. Steve Jobs (News - Alert), who is a pioneer in the microcomputing revolution, always had a slide. Even if you know what you are talking about, you need a PPT presentation.

Types of PowerPoint presentations you need to use:

  • Pitch decks – This is a special type of presentation that you can use to win support from investors. Basically, you offer the audience an overview of your business plan. or your vision, for that matter. Take an example from companies like Airbnb and Facebook.
  • Slideshows – A presentation of this type comprises several projected images or photographic slides. You can sue many types of content for the big presentation.  The great thing about slideshows is that they allow users to present information comprehensively.

Video capture and audio

If you are like everyone else, you put a great deal of effort into your presentations. This is because you wish to demonstrate professionalism. No matter if you want to present your brilliant ideas or simply teach a course, resort to video capture. A video capture represents a digitized version of an external video feed. The analog video signals are transformed into a digital format. With the help of good software, you can embed a video directly into the presentation. You are sure to grab your audience’s attention. Video is the best way to convey emotion, as it caters to the brain’s visual system.

Unfortunately, only 4 percent of professionals actually use videos in presentations, preferring static images. Do not make the same mistake. Breathe life into your presentation by including video captures. If you have antiquated video cassettes, do not hesitate to use them. When it comes down to creating a presentation, you will want to follow these rules:

  • Prepare your PPT slides.
  • Choose your video source.
  • Insert video into your PowerPoint.

Now, let us talk a little bit about audio. Should you embed audio files too? Why, yes. Audio files have the power to increase the impact of the message you are transmitting. Music reinforces the message, clarifies points, and creates excitement. You can maximize the opportunity by focusing on what benefits the audience the most. You cannot use music in a program such as PowerPoint if you do not have a .wav file.

When choosing music for presentation, you need to ask yourself the following questions:

  1. Will it help me illustrate the main points?
  2. Will it stop me from communicating with the audience?
  3. Will this feature be too distracting?

It is important to keep things simple. You are using audio in your presentation, which says a lot about you. It is not necessary to push the envelope in terms of innovation. Simple background music can produce incredible effects and make your pitch come to life. So, make sure you do not overdo it. if you record the audio segment yourself, the same rules apply.

Google (News - Alert) Slides

If you do not have PowerPoint and are not willing to pay to purchase Microsoft Office to get it, use Google Slides. This is a presentation editor that makes it possible to show off what you have been working on visually. Google Slides is somewhat better than PowerPoint. Why? Because it encourages collaboration. You can give others access to your online presentation, which can come in handy if you are working on a team project.

What is interesting about Google Slides is that you can make changes offline. You can edit, leave comments, and even present. You do not need an Internet connection. All you have to do is download the app onto your computer and you are good to go. Attention should be paid to the fact that Google Slides does not offer the same features as PowerPoint. To be more precise, you do not enjoy the same selection of design elements. Templates are pretty basic and you cannot show off your creativity. It is up to you to decide what features matter the most.

Smartphone app

Use technology to your advantage. There are plenty of applications out there to help transform your mobile phone into a computer. It does not matter where you are in the room because you can deliver your presentation. Sure, it takes some time to get used to a presentation app, but you will manage to make the best of the situation. and you will win over the audience. Keep in mind that the easiest way to share your presentation is with your smartphone.

No matter what tool you settle for, you will need to deliver the presentation yourself. Chances are that you would not have it any other way. Best of luck!



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