Fax communications still play a vital role within the legal environment as lawyers and administrators within law firms rely on faxing to distribute necessary documents securely to key players involved in current litigation. Equisys provides a powerful platform in its Zetafax solution that allows the legal industry to leverage full faxing capabilities in an all-IP environment that are both efficient and secure.

The Zetafax software is designed to be simple to install, easy to manage and highly reliable. As a platform, it provides companies with efficient fax communication from one central server to support clients on all PCs. And, as it takes 80 percent less time to send a fax with Zetafax, lawyers and administrators can spend more time on case -related activities.

Zetafax offers law firms the opportunity to enjoy a good return on investment as it will replace either a single or multiple fax machines. With this fax server software, there are no consumables to buy and no fax machines to maintain over time. Each user or department can be allowed a separate extension so that faxes can be easily sent directly and securely to the intended receiver.

To deliver even more value to the law firm, Zetafax also integrates with all main practice, case and document management systems, including LexisNexis (News - Alert) Axxia and Visualfiles, Hummingbird, Interwoven, Thomson Elite, IRIS and Microsoft SharePoint. This deep integration ensures users can send and receive faxes directly from the systems they already use. Faxes sent and received through the Zetafax platform are then automatically stored against the client or case record so it can be easily referenced and retrieved.

In fact, the Zetafax platform has a feature set developed specifically for lawyers. Signed documents do not have to be re-scanned for sending as Zetafax enables users to add signatures and other graphic files to outbound faxes. Annotations can also be easily added to indicate the date received, the date approved and other actions necessary to designate the status of that information.

Within the Zetafax platform, charge codes can also be recorded on outbound faxes so they can be easily referenced to a specific case or representative. The Zetafax search tool can instantly retrieve all documents under a specific charge code from the archived data. Zetafax also supports Bates numbering with an optional add-on for lawyers relying on this referencing system.

Client confidentiality is another important element for all law firms and every fax sent by Zetafax is guaranteed as secure. Users can be issued specific login credentials and are only able to view faxes that are relevant to them or their department. A daily archive is also recorded by the Zetafax platform, allowing for permissions to be set to control access by specific users.

As important a role as faxing technology plays in the field of law, firms may do well to investigate the value of Zetafax and what it can do for their environment.