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With the weather warming up, event planners are kicking into gear, preparing for weddings, festivals, concerts and other outdoor events. Organizing these events is no small affair. The sheer amount of money and coordination required to successfully host such events can be staggering. 

Event planners thus find themselves juggling innumerable tasks, facilitating contracts and services from venues, photographers, musicians, florists, videographers, caterers, bakers, transporters, vendors and other providers, all while maintaining a constant working relationship with their clients. Success in this field clearly requires extreme organization, and IP fax solutions are perfectly suited to provide it.

Unlike traditional fax systems, IP fax systems transmit documents over the Internet, not the telephone line. This means that the information can be stored and organized digitally for easy retrieval and future use with no messy filing required. Users can rearrange papers, add text, make highlights, change file formats, schedule delayed delivery and more with a few clicks of the mouse. Furthermore, Fax over IP solutions allow users to send and receive faxes from anywhere, via e-mail, MFD’s, cell phones, tablets or other devices. This can be critical to meeting clients’ demands on the go, seamlessly guiding planners through an inevitable sea of paperwork. 

Moreover, many of the documents being exchanged via fax contain sensitive and confidential information, such as credit card numbers, social security numbers and addresses. Document security, therefore, is extremely important to event planners and their clients. IP fax solutions offer encryption features that efficiently protect document privacy during and after transmission. Advanced user and administrative controls also ensure that only the intended recipients receive the required documents. This security not only gives clients peace of mind, but also protects event planners, as they may be held liable for information misuse.

Sagemcom (News - Alert) offers an IP fax solution that provides all these features and more. Its XMediusFAX solution utilizes the T.38 protocol to offer efficient, secure, and cost-effective fax services for organizations of all sizes. Its Express Edition is particularly well-suited for businesses with lighter faxing volumes.

Event planners, therefore, might find it beneficial to reevaluate their current faxing and document management solutions as soon as possible. Read more at TMCnet to see if IP Fax is right for you.