TMCnet Feature
July 09, 2021

Top 7 Benefits of Data Entry Outsourcing



Data entry has always been a time-consuming and potentially challenging process in any organization. On the other hand, with many businesses continuously generating and processing data at a tremendous rate, the number of data entry tasks required in any organization will also grow.



Data entry is essentially about digitizing your data in a securely stored and manageable format, so we can easily access and process the information whenever needed. However, we all know that even the act of transcribing a voice note into an accurate text document can be a major hassle.

A viable option for many businesses to effectively execute their data entry process is to outsource the tasks to a third-party vendor. Data entry outsourcing will not only eliminate your company’s need of hiring in-house data entry professionals but will also provide various other benefits in achieving your organizational goals.

Below, we will list some of the most important benefits of data entry outsourcing.

Top Benefits of Outsourcing Your Data Entry Services

By outsourcing your data entry tasks to professional vendors, you will eliminate the need of hiring your in-house data entry expert and free up your valuable employees’ time from performing administrative data entry tasks so they can focus on their core competencies.


In turn, data entry outsourcing can provide the following benefits:

1.Time and Cost-Efficiency

Out of all the other benefits of data entry outsourcing, saving costs and time is probably the most important one.

If you opt to do your data entry in-house, not only hiring your data entry experts can be expensive, but there are also costs associated with training your in-house team, not to mention potentially expensive costs when data is inputted incorrectly.

Asking your employees whose primary tasks aren’t data entry to perform data entry tasks will translate to wasting their valuable time that can otherwise be used to execute their core tasks.

In short, outsourcing your data entry is more cost-effective in the long run when compared to having your own in-house team.

2.Faster Turnaround Time

When the data entry process is outsourced to an established and reliable data entry service company, we can discuss upfront the service level agreements with the outsourcing service provider so we can rest assured that we can get results at the agreed-upon time. We don’t have to worry about how the work is done and can let go of the hassle of managing our own in-house team.

Also, if we are outsourcing to data entry professionals in different countries, the difference in time zones can actually have its perks. For example, you can ask them to finish a data entry task before the business hours start in your area.

3.Versatility and Scalability

Imagine doing your data entry process in-house with your own team and having a sudden surge in data entry volume.

In such cases, hiring and training new employees immediately can be very difficult if not impossible, or at least very expensive. If, on the other hand, you are outsourcing the process, then you can simply give your outsourcing partner a call and increase (or decrease) the size of the remote team you hire.

If you are working with a professional data entry outsourcing provider, then you can hire a larger team just for a single task and decrease the size of your team when it’s done. This is simply impossible with an in-house team.

4.Accuracy and Consistency

Who says data entry is easy? Even the smallest data entry jobs demand consistency and accuracy, which can be very difficult to maintain in the long run. Not to mention, there are data entry tasks that require precision and even complex calculations.

By outsourcing with the right partner that understands your requirements, you’ll get the same quality and accuracy every time. So you don’t have to worry about potentially expensive human errors and other issues related to accuracy.

5.Data Security

One of the top concerns of outsourcing your data entry process is that you’ll expose confidential data to other parties, potentially compromising security and integrity.

However, it’s important to note that investing in data security infrastructure on your own is also potentially very expensive, and nowadays it’s no longer an option not to protect our system and network from potential data breaches.

By outsourcing your data entry services to a vendor with adequate data security infrastructure and those that have maintained data security best practices, you can actually be more confident about the security and integrity of your data.

6.Improving Your Business Focus

If data entry and data processing aren’t the core focuses of your businesses, then this is a very important benefit to consider.

In such cases, building your own data entry team might not be the most cost-effective approach, and you wouldn’t want your employees to spend too much time on supportive and administrative tasks that wouldn’t directly contribute to your business’s objectives.

Considering data entry is relatively easy and safe to outsource, you should definitely consider partnering up with an outsourcing vendor if data entry isn’t your business’s primary focus.

7.More Transparent Pricing Structure

Your data entry needs might fluctuate between months, weeks, or even on a daily basis, and so hiring a permanent in-house team might not be cost-effective when the volume of data entry tasks is currently low.

On the other hand, when outsourcing to a data entry service provider, you can take the option of only paying for work done, which can significantly reduce your operational expenses for each data entry task.



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