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November 05, 2008

Office Cubicles Saving Space one Cubicle at a Time

By Tim Gray, TMCnet Web Editor

Many businesses struggle under the weight of day-to-day decisions that directly affect their own products and services. While management has its hands full working on solutions within their own industry, decision making gets even harder when choosing peripheral products and services such as office equipment for your employees.
If your business is widgets, you most likely aren’t an expert on the office cubicle. In fact, when you started out with just one partner and an office over the garage, it probably never occurred to you that there would be some serious decisions outside your expertise.

For example, now that you have 30 employees, and are still growing, how do you go about setting up an office? Finding the right building workstation/cubicle system provider is an important step.
One company providing a full range of services for the office space is Cube Solutions, a leading workspace provider specializing in the delivery and installation of furniture and workstations vital to a company’s operation. From the biggest to the smallest office space, Cube Solutions sets forth a five point plan designed to provide an optimal work environment for your employees.
But before contacting a cubicle solutions provider, perhaps it is best to do a little leg work to ensure you receive the workstation results you demand.
For starters, before picking a style, or even before deciding you really need a cubicle solution, ask your staff what type of environment would benefit their productivity the most. After all, they are the ones who will be spending a lot of time in the cubicles.
Your business was built to last and so should your office cubicles.  Just because you need only 20 cubicles today, doesn’t mean you might not need 40 next year. Any good workstation provider will work with you to develop a plan that includes built in flexibility for growth. Whenever you are ready to add more cubicles, you shouldn’t have to automatically replace the old ones. A key to costs savings is to have the ability to integrate the old system with the new one.
An example of costs saving can be seen in Cube Solutions workstation leasing payments that are considered a business expense taken from pre-tax income instead of your after-tax profits, according to the finance team at Cube Solutions. 

Under the Cube Solution plan, lease payments are fixed at a monthly rate for the life of your contract to make budgeting is easier, and to hedge against inflation. By establishing the amount of the lease payments now, you are actually making use of tomorrow's less valuable dollars.
Once you are comfortable with the price, it is just as important to be comfortable with the workstation design. If you are looking to buy call center furniture for hundreds or equipping a workstation in a small office, design function is a key component. 

"A project of nearly 400 workstations is always challenging, but to have this type of project with a total window of 6 weeks is enough to make any veteran cringe. In all my years, this project has been one of the most challenging, but also one of the most successful that I have been involved in,” said M. Bilodeau, an Industrial Engineer with a large corporate facility that employed Cube Solutions services. “Your participation proved to be key in making it all possible. We put your organization through the paces, and I must say your group passed every test!”

Tim Gray is a Web Editor for TMCnet, covering news in the IP communications, call center and customer relationship management industries. To read more of Tim’s articles, please visit his columnist page.

Edited by Tim Gray

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