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Amadeus and HRS Join Forces to Help Companies Organize Small Meetings
[November 27, 2017]

Amadeus and HRS Join Forces to Help Companies Organize Small Meetings


Arranging an event requires high doses of organization and patience. Corporations tend to leave the larger conferences to the professionals, but for the smaller meetings and events, employees often have to double as event planners.

To help make organizing a meeting easier, Amadeus and HRS Global Hotel Solutions (HRS) announce the integration of HRS' meetago small meeting solution with Amadeus cytric Travel & Expense. This agreement is an extension of a longstanding partnership to distribute the HRS hotel content already available in the Amadeus distribution channel.

The integration of HRS' meetago service with Amadeus cytric Travel & Expense offers a solution to a decades-old challenge: corralling and managing small meeting spend and streamlining the process used to bid for and book rooms for these gatherings.

Amadeus cytric Travel & Expense users can now channel small meetings and the associated travel through one tool, helping consolidate meeting and travel programs. The automation helps deliver greater insight, savings and transparency on all elements of a hotel program.

Employees can also now organize a small meeting at one of HRS' hotels directly through Amadeus cytric Travel & Expense. At the click of a button, the organizer can prepare one Request for Proposal (RFP) detailing the number of attendees, accommodation requirements, and the necessary meeting room and add-ons such as flip-charts, food and beverages, sending it to multiple hotels.

From a hotel perspective, hoteliers will be able to automate th RFP responses due to the future integration of Amadeus Group & Event Distribution solution, also known as MeetingBroker, with HRS' meetago. RFPs are then responded to in a timely manner and the hotel has all the event and guest details in the one system.

Some key benefits include:

  • Fully automated booking and expensing of small events. The event planner, attendees traveling, and the hotelier all benefit from using integrated technology, minimizing paperwork, phone calls, and manual reporting.
  • Access to extensive hotel content. Amadeus' extensive travel content, including HRS' portfolio of 350,000 hotels, is available in Amadeus cytric Travel & Expense, offering an abundant choice to the planner and travelers. Corporations also benefit from negotiated and discounted rates, such as HRS' exclusive M&G Club.
  • Deeper insight to drive cost savings and compliance. All event and travel details are rolled up into one consolidated itinerary, resulting in greater control over the total cost of the event. With an integrated expense management tool, and digital payment solutions, an automated approval and accounting process improves compliance.
  • Power smarter business travel while on the move. Now with small event bookings on the platform, travelers can see the event details on the go through cytric Mobile Companion app. The mobile app also means there is a direct line of communication with meeting attendees to provide support in real time and during potential disruptions.

"Today's corporate travel manager seeks to leverage their buying power across all lodging scenarios," said Jason Long, Vice President Global Partnerships at HRS. "This integration, along with meetago's simplified process for engaging hotels on small meetings, brings one more crucial element into a company's view as they optimize their program."


Arlene Coyle, CCO Corporate Solution Sales and Marketing of Business Travel at Amadeus, said, "We all share the need to get out of the office, meet face-to-face, and get inspired on how to grow our businesses together. By partnering with HRS, we can now help organizations and travelers around the world organize small meetings within the same platform, making the process simple, stress-free and efficient."

Notes to the editors:

About Amadeus

Amadeus is a leading provider of advanced technology solutions for the global travel industry. Customer groups include travel providers (e.g. airlines, hotels, rail and ferry operators, etc.), travel sellers (travel agencies and websites), and travel buyers (corporations and travel management companies).

The Amadeus group employs around 15,000 people worldwide and does business in more than 190 countries. The company has central sites in Spain (corporate headquarters), France (development) and Germany (operations), and offices in 70 countries around the world.

This year marks 30 years since Amadeus was founded. Throughout 2017, the company will be celebrating 30 years of collaboration with customers, 30 years of technological innovation and 30 years of helping power better journeys for travellers all over the world.

The group operates a transaction-based business model.

Amadeus is listed on the Spanish Stock Exchange under the symbol "AMS (News - Alert).MC" and is a component of the IBEX 35 index.

To find out more about Amadeus, please visit www.amadeus.com and www.amadeus.com/blog for more on the travel industry.

About HRS

HRS simplifies business travel. Corporates and business travelers around the world trust in HRS to find the best accommodation and simplify all processes related to their business travel. In addition to professional hotel sourcing and the negotiation of corporate rates with hotels, HRS optimizes paperless payment of hotel accommodation and meetings as well as automated invoice processing. More than 3,000 corporations around the globe trust in HRS Global Hotel Solutions. Customers include global players from the Fortune 500 companies, including Google (News - Alert), China, Toyota, Fiat, Hitachi, Alibaba and Panasonic. In the global distribution systems (GDS), HRS is the largest hotel provider with five million bookable rooms in 350,000 hotels in 190 countries. With a high proportion of individual hotels, which account for more than 70 percent of the hotel offer worldwide, HRS helps companies to compile a balanced hotel program. HRS pursues a clear goal: savings for companies and high traveler satisfaction. HRS was founded in Cologne in 1972 and today has more than 1,500 employees in 28 offices around the world, including offices in London, New York, São Paulo, Shanghai, Singapore and Tokyo.

Further information can be found under http://corporate.hrs.com


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