Iron Mountain Unveils Total Offsite Records Solution for Law Firms [Manufacturing Close - Up]
(Manufacturing Close - Up Via Acquire Media NewsEdge) Iron Mountain Inc. announced the Total Offsite Records Solution for law firms, combining offsite records storage and document scanning.
With the solution, the Company reported that firms can regain office space and become more efficient users and managers of their records by moving them to an Iron Mountain facility for centralized storage, management and scanning. As a result, law firms can make smarter use of their real estate and enable attorneys to access information from desktops and mobile devices, improving their productivity and client responsiveness.
"Law firms all agree that 'going digital' will give them faster access to files and lower the cost of records storage and management," said Brian McCauley, director of Information Governance and Matter Management at McDermott Will & Emery LLP. "There's little consensus on the best way to go about doing it, however, and it's hard for information governance professionals to ensure the firm is following a single set of rules for this process when the scanning isn't centralized. Iron Mountain's solution gives law firms the ability to standardize their digitization process by moving paper records offsite for secure storage and easier scanning. Firms should embrace strategies like this to go digital cost effectively, freeing up premium office space for adding attorneys and gaining better security and governance over their paper records."
Iron Mountain's Total Offsite Records Solution is comprised of two main pieces:
-Dedicated Offsite Records Center - Law firms can move both active and inactive records to an Iron Mountain records center, freeing up office space for revenue-generating activities and allowing information managers for the firm to focus on more strategic governance activities. Additionally, law firms gain greater storage capacity; document security; and space for preparing and viewing scanned records than they have managing records on- premises.
-Go Digital Smart - Iron Mountain designs a customized digitization strategy based on the law firm's culture and best practices to ensure attorneys have quick and secure access to information. Plus, through a partnership with DocSolid, a provider of document scanning solutions for the legal market, firms can enter documents scanned by Iron Mountain directly into their existing document management system. This integration ensures records are properly indexed and accessible from anywhere.
"Like other organizations, law firms are looking for ways to control costs and adopt new operational strategies to run their business more efficiently," said Matt Kivlin, director of product management, Legal Solutions for Iron Mountain. "Our Total Offsite Records Solution helps law firms to lower their records management costs and find additional efficiencies through digitization. Law firms not only gain an operational and performance edge; they also strengthen their ability to manage information. This 'two-for-one benefit' supports many firms' efforts to go digital and advance records staff to information governance and compliance roles."
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