While it’s true that different organizations need different e-procurement solutions, the same steps are followed to choose one. Here are a few tips that will help you choose the right procurement solution to increase the procurement process efficiency and improve your control of spending.

1. Know your strategic objectives

Different organizations have different goals and objectives. Identify and understand your organization’s working methods, and where you need improvement like in finance or accounts payables, sales and marketing, IT, procurement or legal divisions.

Then compare how and where these divisions will benefit from the procurement solution, and this helps decide which solution your organization needs.

2. Compare different products

Visit different company websites like SERTICA offering procurement solutions and compare their products and systems. Look for something reasonably priced, and offers maximum features and benefits.

3. Easy merging with existing systems

Next check how easily and competently the solution fits into your existing systems. It is important that you choose a system with easy interfaces to other systems.  Flexibility in having the system as a client server, webbased, as an app or a hosted solution also plays a significant a role.

4. Mobile capabilities

5. It’s better to invest in an e-procurement solution with mobile capabilities because most of your visitors will be through mobile phones. Look for solution that offers mobile apps. Essential features

E-procurement solutions come with a range of features. Some organizations need solutions with the entire suite ranging from requisition creation to approval, reconciliation and invoice management.

Others need only some purchase order management system to integrate with their existing invoice management tools. So select the package with features befitting your organization’s needs.

Some common features you can find in most procurement solutions are:

1. Product selection using punch-out catalogs and system display products to make it easier for customers to compare and select the right products.
2. Purchase order where relevant data is organized in one place to let people know all about the purchases. This quickens the approval and dispatching of purchase orders to the vendors.
3. Electronic bill handling is done electronically by matching invoices to orders.
4. Spend analysis is the main reason companies today buy e-procurement solutions. The tools business intelligence side analyzes business spend to help induce more savings to the company.

These 5 tips will help you select the best procurement solution that helps maximize your company’s work efficiency and profits.