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November 07, 2012

Cloud Fax Solutions Well Suited to Transportation Vertical

By Rich Steeves, TMCnet Managing Editor

Even in this day and age of e-mails, e-books and e- well, everything, there are some industries that remain steadfastly paper-heavy. And with their bills of lading, packing slips and shipping invoices, the transportation industry is still buried in a mountain of paperwork.

For this reason, it is the perfect candidate to implement IP fax solutions in the cloud in order to save money, decrease document storage and enable mobility.

When transportation companies fax their myriad of documents back and forth, not only do they use up precious resources, but they generate a massive amount of paper that they need to store. File folders and filing cabinets can fill up quickly, and many companies run out of physical storage faster than they anticipate.

Cloud fax solutions allow for the storage of documents in a virtual environment, meaning they can be collated, indexed and stored in convenient folders in the cloud, making them easy to find and freeing up valuable workspace.

Also, these companies often have only a single fax machine located in a central area. In these cases, faxes can come in and sit idle for hours at a time, until the correct employee happens to stop by and check for incoming documents. Cloud fax solutions route faxes to the correct employee, which saves time and makes the process smoother.

Eliminating a central fax machine also eliminates an analog line and retires an outdated machine.

In the transportation vertical, more and more drivers and fleet managers are going mobile. Equipped with smartphones and tablets, these workers can access applications and software while they are on the road. With cloud fax solutions, they can receive transmitted documents while they are out and about, meaning that they do not have to wait until they return to the office to get valuable information.

They can send faxes as well, making these mobile workers even more efficient.

May different verticals can benefit from cloud fax solutions, including the paper-heavy transportation space. These solutions can help save money and time, and make workers more mobile, meaning that cloud fax deployments can show an immediate ROI.

Edited by Braden Becker

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