IP Fax Featured Article
XMediusFAX Release 7 Generates Searchable PDFs
By Rich Steeves, TMCnet Managing Editor
The speed of business is faster than ever, so any feature that makes finding the information you need fast and easy is welcome. In the case of faxes, gone are the days where you are forced to scour through dozens of pages of a document to find the text you seek. Now, with Sagemcom’s XMediusFAX Release 7, incoming faxes can be automatically converted to searchable PDFs to make the finding and selecting of text within the documents fast and easy.
In the past, incoming faxes, whether in TIFF or PDF formats, were simple images, which meant that any text contained in the documents was not searchable or selectable. But now, thanks to an advanced feature in Release 7 of XMediusFAX, this is no longer the case. Optical character recognition technology will extract the text from the fax pages and integrate it within a PDF file as an invisible layer over the original images. This means that the fax text is fully searchable and selectable once received by the destination, though it must be opened to initiate the search. So if you need to find a particular quote, you won’t have to pour through a document dozens or hundreds of pages long. Now you can locate it easily and even copy and paste it if need be.
Users have the choice of formats for incoming faxes – TIFF, PDF, Searchable PDF or Searchable PDF/A. In the PDF/A format, the “A” stands for “Archiving,” and the format is designed for the digital presentation of electronic documents. PDF/A is used in a growing number of international government and industry segments including legal systems, libraries, newspapers, regulated industries and others. It differs from the PDF format by omitting features ill-suited to long-term archiving, such as font linking (as opposed to font embedding).
The transmission comes into XMediusFAX, which immediately transforms the document into a searchable PDF if that option is preselected based on a simple dropdown menu. XMediusFAX then delivers the searchable PDF to the designated destination, Network Folder, ERP /CRM, Network MFD, Email Server, or Python.
In converting inbound faxes to searchable PDF documents, the totality of routing, retrieving and managing fax documents is accomplished, leading to improved user productivity and reduced risk associated with document handling. This feature is complementary to the Barcode Routing functionality also included in Release 7, which will be available soon.
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Edited by Carrie Schmelkin