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May 24, 2012

Sagemcom XMediusFAX Release 7 Boasts New Barcode Routing Features

By Rich Steeves, TMCnet Managing Editor

When Sagemcom decided to update its XMediusFAX offering, the company knew that it would have an opportunity to include a wide variety of new features. While Release 7 of XMediusFAX is designed with new SIP trunking features, those are not the only new innovations included in the updated version. The latest release has an anchor feature – barcode routing – that is designed to make the capturing and routing of inbound faxes faster and easier.

These days, many companies are using barcodes as identification markers for documents. A bar code is a one- or two-dimensional, machine readable representation of data, showing information about the object to which it is attached. Now, the newest edition of XMediusFAX includes a barcode reader that allows the system to route incoming faxes by using the attached barcodes.

In order to facilitate this, an administrator must simply configure XMediusFAX to scan some or all pages of an incoming fax, looking for a barcode. The barcode is read and, based on previously configured rules, the fax is routed to the proper location and notifications are sent to the appropriate parties. After being analyzed by XMediusFAX, the incoming transmission is then matched to the intended recipient and sent to a network folder, a network MFD, an email server, or elsewhere, and the transaction is logged in the MySQL database.

As a complementary feature, Release 7 also boasts an optical character recognition feature which can be applied to inbound faxes. This works in much the same way as the barcode reader, identifying the “To” recipient on the cover sheet and routing based on pre-configured rules. However, the barcode reader ensures greater accuracy, as companies such as insurance firms or medical practitioners already use barcode systems internally and, after some collaboration, those barcodes can be leveraged by the XMediusFAX solution for more efficient routing.

The Release 7 barcode reader supports both one-and two-dimensional barcodes. One-dimensional barcodes have vertical black lines of varying width separated by white spaces, creating a combination of alphanumeric characters. The reader supports Code 39 and many other standard symbologies. A two-dimensional barcode stores information both horizontally and vertically, using additional symbols and shapes to create matrices of information that can hold more data than a 1D code. The reader supports QR Codes and other standard symbologies for 2D barcodes as well.

This anchor feature of the new Relase 7 of XMediusFAX is fully integrated and makes it easy for administrators to set up, allowing them to manage and update procedures as needed. The simplified capture and routing procedure associated to barcoded faxes along with the logging of the entire transaction help support compliancy initiatives and reduce business risk. The user-defined tables that govern the routing of faxes to groups, folders, etc. will increase efficiency and cut costs. With support for 13 different types of both 1D and 2D barcodes, the solution will improve automation of inbound faxes, provide flexibility, and ease integration into existing practices. For advanced purposes, Python scripting can be employed to manage multiple barcodes found within a single fax. Thus, the newest version of XMediusFAX will make the receiving and routing of faxes easier and more efficient, plus save money in the long run. With the official debut of the new version of XMediusFAX coming this summer and the imminent release of a new fax service platform to follow, Sagemcom is taking the IP fax world by storm.

Edited by Allison Boccamazzo

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