Predictive Dialer Featured Article

How Call Center Agents Can Avoid Stress



The agent working in the call center environment has a number of things to juggle in one shift. He or she is responsible for handling customer interactions, delivering satisfaction for the customer, keeping the time spent on these interactions to a minimum and ensuring all customer account information is up to date. If technology like the predictive dialer can reduce the stress level for the agent, the call center as a whole can benefit.  


A simple deployment on the network server is not the only step a call center should take if the aim is to reduce agent stress, however. The predictive dialer does eliminate a frustrating manual process that can slow production and better equips agents to meet their goals, but agents also need to take some steps to reduce their focus on those activities that keep them keyed up at unhealthy levels to ensure that they’ll want to stay with the job.

A recent Call Centre Helper article offered some great advice that call center agents can take to heart. The first point for consideration is to leave work at the call center. This is harder to do if the agent works from home, but the point is to not take the stress of the day outside of the office. Agents can feel stressed and pressured if they aren’t meeting targets, but worrying about it off the job does nothing to help get closure to those goals. An agent who is able to unwind and relax at the end of the day is more likely to come back refreshed and ready to try again.

Another simple method that may contribute to a better outlook is being nice to the nasty customer. While every agent needs to provide every customer with a quality experience, it can be much harder to do when the customer is less than polite on the phone. Agents should be trained to handle the nasty customer with grace and adding a little extra sugar to the interaction helps the agent maintain distance from the poisonous interaction that could easily affect the rest of his or her day.

It’s not uncommon for an agent to encounter a chatty customer. This person may be an extrovert who handles all calls that way, or simply lonely and excited to have a listening ear. The agent isn’t employed to enhance a customer’s social well-being, however. Learning to bring that customer back to the point so the call can be completed successfully is an important skill. If the agent can do that while mirroring the customer’s speaking style, avoiding frustration and demonstrating patience, the call is much more successful.

Finally, the agent able to have fun with his or her colleagues is better able to find joy in the job, shed the stress of those trying interactions and leave the work at work. When this is the daily process, the call center and its agents are more successful.




Edited by Blaise McNamee
 

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What Are Related Definitions You Should Know?

Related definitions that you should know as you increase your understanding of predictive dialers include:

Dialer: generic term for any computer-driven device that places outbound calls and connects the answered calls to an agent or operator.

Agent: telephone professional to whom a predictive dialer sends the ready call.

Predictive Dialer: Predictive dialing was introduced for the purpose of increasing efficiency within calling centers. They are computer based system that automatically dial groups of telephone numbers, and then passes live calls to available agents. The SpitFire Enterprise dialer utilizes sophisticated algorithms to speed up and slow down the call rate based on, number of available agents, number of available lines, the campaign’s average call time and other statistical information.

Quick Connect: Quick Connect allows your agents to log in one-to-one with a phone line. This option is great for B2B purposes, especially when your agent needs to be on the phone line through the entire call.

Fixed Dialing: Fixed Dialing gives your call center manager the power to manually set the volume of calls. The software will then automatically dial a predetermined number of lines per agent. Fixed dialing is ideal for political campaigns, charity campaigns, and other situations drop call ratios are not a factor.

Auto dialer: makes thousands of calls screening for busy signals, no answers, fax machines while detecting answering machines/voicemail and delivers pre-recorded messages. SpitFireX Auto Dialer is a low cost solution for voice broadcasting.

How Do Predictive Dialers Work?

Predictive dialers use complex mathematical algorithms that calculate, in real time:

  1. the number of available agents
  2. the number of phone lines available
  3. the probability of reaching a human being at a specific number
  4. the time between calls required for optimum agent efficiency
  5. the length of typical agent/customer or
    debtor conversations
  6. the average length of time agents require to wrap up after a call

SpitFire Enterprise Predictive SEP is a fully blended call center solution that supports unlimited lines, agents, and campaigns. Its greatest strength is in its flexibility: multiple campaigns can be set up, viewed, and changed with the click of a button. With easy options for customization, data and dispositions can be catered to each campaign. In addition to our user-friendly interface, SEPhighlights full customer data and combines multiple campaigns on one screen. All the information your agents need is accessible at a glance, freeing their energy to focus on what matters: the calls.

Keep It Simple with SpitFire Fully Integrated Call Center Software

Our greatest priority is making your call center run smoothly, and we do that by developing software that is intuitive and easily integrated with your current systems. SEP works seamlessly with most CRM applications and long distance carriers, making it the simplest and most cost-effective solution for your call center.

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Benefits of Using a Predictive Dialer

  1. Manages the process of dialing tens of thousands of calls or tens of millions of calls in its lifetime.
  2. Detects the result of the call, as an example: no answer, busy, fax, bad number, answering machine without any presence of human expertise. Consequently saving time by only transferring calls which are voice connects to the agents locally or remotely.
  3. Using predictive dialer increases the productivity of the company by drastically increasing the time agents spend on the phone talking to actual customers or prospective clients.
  4. Predictive dialer users get the ability to organize and better manage the client information, no lost notes scribbled on pieces of paper. The database used by the dialer organizes the calling structure.
  5. The most significant task done by the predictive dialer is to predict, which means always making an effort to get a live call to the available agent with the shortest amount of wait time. This is achieved by self learning algorithms within the predictive dialer to increase or decrease the dial ratio per agent, logged into the system.
  6. Inbound call can be better dealt with by allowing the customers to wait on hold in an IVR system, or a way to leave a message they'd like a callback while the agent is busy talking with other customers.
  7. Most important benefit of a predictive dialer is it reduces expenses for your company over a period of time since you do not need to buy and deploy a complex and sometimes extremely expensive PBX system. Your company will experience return of investment (ROI) in a period of six to twelve months.
  8. A predictive dialing system can effortlessly fit into your companies existing infrastructure since it is software controlled.
  9. The call routing logic and the contact management is all included in one software package. Your call routing logic implemented as per your specifications. Since it is a software package it can easily be upgraded even if you are located remotely with the help of internet.
  10. Provides an added cost effective method of managing the client database by giving the user of the predictive system ability to rework your database on previous call results.

    Example:
    1. only redial records which were busy, no answers and answering machines
    2. Delete records which are bad numbers, disconnected numbers or operator intercepts
  11. Do a real time look up against the do not call database saving the predictive dialer user from accidentally calling people who have enrolled in the do National not call registry. This saves the company from lawsuits and others risks conforming to all legal statutes and FCC complaints.
  12. Provides progressive dialing capabilities like call blending which means handling inbound and outbound call at the same time.
  13. Provides ability to integrate call recording devices and call monitoring interfaces which helps call center supervisors to train agents and users and improve their customer support skills.
  14. Easy to setup and learn the predictive dialer logic and software tools.

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